Terms & Conditions

It is important you read these terms and conditions and agree with them before using the ExpressVAT App.

If you do not agree with them, please do not register for an account until you do. If you are unsure as to what we mean in these T&Cs, please get in touch and hopefully you will become part of the family. These terms are to protect all of us from the dregs of society who will do their utmost to bend rules and otherwise create problems for law abiding citizens.

Just to be clear, the words ‘you’ or ‘your’ mean anyone that uses the App through your account, except any miscreant who steals your phone. The word App means the ExpressVAT App. unless otherwise qualified.


  1. Who are we?

We are XpressoBooks Limited, but we go by XpressoBooks  ‘we’ or ‘us’ or ‘our’ to make these T&Cs shorter 😉 

We’re a private limited company registered in England and Wales. Our company registration number is 88406212239 and our registered office is located at: 5 Upper Lichfield Street, Willenhall, West Midlands WV13 1PB.


  1. Our agreement with you

The agreement between you and us for the use of the The ExpressVAT App (from here on “the App”) is made up of:

  1. These terms and conditions;
  2. Our Privacy Policy 
  3. Who can use the App?
    You can use our services (via the App) for activities related to your business, but you must sign up with a non “throwaway email” and pay the subscription after the 30 day trial has expired. You will be given a grace period of 2 weeks to make the payment. Your data will NOT be deleted unless you ask us to, or 3 months after you stop using our services whichever is earlier.


  1. What these terms cover

These terms cover our App and any related services  – that is services you can access without having to agree to any Additional Terms. We will let you know about any significant changes through our App or Website.


  1. Keeping your account safe

You must keep your username, password, and any other security information safe. That means you must keep those details confidential and not disclose them to anyone, or let anyone use your credentials…

We may disable any username and password at any time if, in our opinion, you’ve failed to comply with any of the Account Terms and Conditions or Additional Terms (as applicable), or we believe your username or password may have been compromised.

You must tell us as soon as possible if you think that someone other than you might know your security details.

We will let you know through the App or Email if we suspect there has been any unauthorised or fraudulent access to your account. We may also suspend access to your account or disable certain features. We will try to let you know if we have such suspicions or suspend access to your  account– unless we can’t for legal reasons.

The App allows you to take pictures of receipts, so you can manage your expenses. Do not take pictures of anything that might reveal any personal data you do not wish was known about you. We are not responsible to you if you choose to take pictures of things which might be used to compromise the security of your personal data, your contact details, or any form of identification.

As long as you use a code on your phone and a password that you do not share with “others” your data will be safe.


  1. Taking care of your data

Our services are provided to you via the Internet. We will use your data in accordance with our Privacy Policy, but the internet is not 100% safe. So no-one, including us, can make 100% guarantees about security. By using our services, you acknowledge and agree that a service provided via the internet cannot be completely secure. Please read our Privacy Policy to make sure you understand how we use the (minimal) data we collect about you.


  1. The ExpressVAT App is provided ‘as is’

This section is important because it limits our responsibility if something goes wrong and you suffer loss.

XpressoBooks Ltd. is the creator of the  ExpressVAT commercial App. The App and SERVICE is provided by XpressoBooks Ltd. and is intended for use as is.

We obviously want our Apps and services to be error-free, perform as expected, and available to you whenever you need them. But we can’t promise they will be – and you can’t hold us responsible if they are not. We backup your data whenever you connect to the internet but we cannot control how and when you connect or the status of the third party services (such as Amazon) we use to store that data. 

Since we provide the App and our services to you “as is” you use them at your own risk. As such, we are not responsible to you, or any third party, for any loss or damage arising from your use of our services, the use of third party services accessed through our services (Servers, Amazon AWS, Payment Systems etc), your breach of the Account Terms and Conditions or any applicable Additional Terms, or the negligence, acts or omissions of us, our employees, agents or subcontractors.

We will not be responsible to you for loss of profits, loss of operations, loss of data, loss of contracts, loss of anticipated savings or benefits, loss of time, or increased costs or expenses arising from your use of our App or  services, including the unavailability of such services.

However, nothing in this section limits our liability for fraud, fraudulent concealment or any other matters that cannot be excluded by law.


  1. Your responsibility to us

When you use our App and services, you agree to play by the rules – which we have laid out in the Terms and Conditions and any Additional Terms (as applicable). So, if you break any of the rules, and we suffer loss or damage , we may claim back from you a reasonable sum to cover our fees, losses or other costs.


  1. Changes to these Terms & Conditions

We may change these Account Terms and Conditions from time to time. We will let you know through our App, website and/or by email. We might make changes straight away if we are required to do so (for example, for legal or regulatory reasons) or if the changes are not less favourable than the current terms governing your use of the App. Otherwise, we will give you two months’ notice – during which you can continue to use our services as normal. If you stay with us after these two months, it means you have  agreed to our changes. If you do not agree, just let us know during these two months and we will close your account. We will not remove your data as stipulated above (section 3). Your data can be exported into an excel spreadsheet from within the App at any time.


  1. Closing your account

These terms apply for as long as you have an account with us. If you want to close your account simply. If you have paid yearly in advance, it is up to our discretion as to how and if we refund you any monies – each situation will be looked at on it’s own merits.

If we decide to close your account, we will give you two months’ notice.

We might also suspend or disable features, or cancel these terms or any Additional Terms immediately, if:

  1. You break these terms or any Additional Terms in a serious way that can’t be resolved. If it can be fixed, you do not fix the problem within 14 days;
  2. We suspect any fraudulent, unlawful, suspicious or other similar activity, on your account or if we are required to do so for regulatory or legal reasons.


If we take such action, we will notify you in advance. Where this isn’t possible, we’ll notify you afterwards. However, there might be situations where we cannot notify you at all (for legal reasons, for example).

On closure of your account, our Privacy Policy continues to apply, together with any provision of any Additional Terms that are intended to survive termination. Once we have closed your account, we may continue to hold data about you and your account in accordance with our Privacy Policy and for legal or regulatory reasons (GDPR).


  1. How you and we can communicate

You can contact us at info@expressvat.co.uk any time by Live Chat, by Emailor to help@ExpressVAT.co.uk 

We’ll keep in touch, through notifications or messages in the app, or by email so it’s important to make sure we have your latest contact details.

And, just as with these Account Terms and Conditions, we’ll always communicate with you in English.



We take bugs seriously, so please give us as much information as you can, so we can look into things fully. We will endeavour to fix and update the App in Days (maybe hours) but the time to get an update to you is in the hands of others. Bugs in programs can happen because other companies have changed the way we access their systems and we may not be notified in time. We will ALWAYS try to find a workaround to any problems – but we are human – The impossible we can do – miracles take a little longer.



We will maintain your data only for the purposes needed for the App to help you manage your  financial information. Although we perform regular backups of data, you are solely responsible for all data that you transmit or that relates to any activity undertaken using the App. You agree that we shall have no liability to you for any loss or corruption of any data, and you hereby waive any right of action against us arising from any such loss or corruption of such data. We will of course use our best endeavours to make sure any such situation will never arise.


  1. Other terms

You can’t transfer your rights or obligations under these terms and conditions to someone else.

We may transfer our rights and obligations, to another organisation, but only if we are happy they will treat you with respect that we do.

This agreement is between you and us. No one else has any rights under the agreement and no other entity has any right to enforce any of its terms.

Each of the paragraphs of these terms and conditions operates separately. If any court, or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in effect.

If we do not insist immediately that you do anything you are required to do under the Account Terms and Conditions or any Additional Terms – or if we delay taking steps against you, in respect of you being “naughty” or  breaking our agreement – that will not mean you get away “Scott Free” we will have the option to take steps against you at a later date if you break this agreement (we are not nasty, the lawyers made us do it).

These terms are governed by English law and you can only bring legal proceedings in respect of the Account Terms and Conditions, any Additional Terms or services we provide in the English courts.



These Terms of Use and any policies or operating rules posted by us on our site or in the App is the entire agreement and understanding between you and us. Our failure to exercise or

enforce any right or provision of these Terms of Use shall not operate as a waiver of such right

or provision.

These Terms of Use operate to the fullest extent permissible by law. We may assign any or all of our rights and obligations to others at any time. We shall not be responsible or liable for any loss, damage, delay, or failure to act caused by any cause beyond our reasonable control. If any provision or part of a provision of these Terms of Use is determined to be unlawful, void, or unenforceable, that provision or part of the provision is deemed severable from these Terms of Use and does not affect the validity and enforceability of any remaining provisions.

You agree that these Terms of Use will not be interpreted against us by virtue of us having drafted them. You hereby waive any and all defenses you may have based on the electronic form of these Terms of Use and the lack of signing by the parties hereto to execute these Terms of Use. 



If you have any questions or suggestions about our Terms & Conditions or our Privacy Policy, do not hesitate to contact us  at :-

XpressoBooks Ltd

5 Upper Lichfield Street, Willenhall, West Midlands, WV13 1PB


Thank you for reading these terms – if you have skipped here, please go to the top and do as you are told 😉

We hope our services help make your working life that little bit easier.

We hope our services help make your working life that little bit easier.